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Mobile gate pass
Drivers pick the driver, vehicle and hotel from drop-down lists, then enter linen picked up and fresh linen delivered, item by item.
Zappr / Our apps / Laundry Operations App
For commercial laundries serving hotels & hospitals
Gate passes without paper. Balances without arguments.
Your drivers record every linen pick-up and delivery on their phone. Both sides sign on screen, a numbered PDF goes to the hotel, and your office dashboard updates live.
PureFold Linen Services is a demo laundry we made up to show the app. All names and numbers on this page are sample data.
See it in action
A 90-second walkthrough
From the paper gate pass problem to the worker's phone, the live dashboard and the finished PDF.
Key features
Built around how a laundry actually runs
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Automatic hotel-wise balance
The previous balance carries forward for each hotel and the new balance is worked out for every item. No calculator needed.
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Dual on-screen signatures
Your worker and the hotel representative both sign on the phone screen before the pass is saved.
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Numbered, timestamped PDF
Every pass gets its own number and time stamp, and a clean PDF you can share with the hotel on WhatsApp or by email.
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Live office dashboard
Number of clients, linen picked up today, detergent stock, daily and monthly revenue. It updates as soon as a pass is submitted.
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Detergent stock alerts
Set a reorder level for each chemical. The dashboard warns you when stock is low, before you run out.
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Daily & monthly revenue
Set a rate for each linen item per hotel. Revenue is calculated from the gate passes, by day, month and hotel.
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Employees, drivers & vehicles
Keep staff details, drivers and vehicle numbers in one place. They feed the drop-downs on the gate pass.
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Excel & PDF downloads
Download any report from the dashboard as an Excel file or a PDF, for your accountant or for the hotel.
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Linen items & hotel rates
Set up your own linen items and a rate for each one, per hotel. The same list appears on every gate pass.
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Works on any phone
Workers open a simple link in the phone browser and sign in with Gmail. Nothing to install from an app store.
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Role-based Gmail access
Staff sign in with Gmail. Owner and Admin see the office dashboard. Workers see only the gate pass on their phone.
Inside the app
Simple for workers, clear for the office
A gate pass in under a minute
The worker's phone shows only the gate pass, so there is nothing else to get lost in. Choose the hotel, enter the linen counts, and the balance for every item appears by itself. Then both people sign on the screen.
- Drop-downs for driver, vehicle and hotel
- Picked up, delivered and balance for each linen item
- Both signatures captured on the phone
- PDF ready to share on WhatsApp or email
Every pass on record, with full detail
Open any gate pass from the office to see previous balance, linen picked up, fresh delivered, the new balance and the amount. Re-send the PDF to the hotel on WhatsApp or by email whenever they ask.
- Previous balance, picked up, delivered and new balance
- Email or WhatsApp the PDF to the hotel
- Per-hotel rates for each linen item
Hotel-wise balance at a glance
The Gate Passes page lists every pickup and delivery entered on the workers' phones. Filter by hotel, worker or date, then switch to the Linen balances tab to see what each hotel still holds, item by item.
- Tabs for gate passes, item details and linen balances
- Search by pass number, driver or vehicle
- Excel and PDF download for any view
Never run out of detergent
Track every chemical with its current level, reorder level and value. Record stock in and daily usage, and the dashboard warns you when something runs low.
- Level bars with OK and Low status
- Stock in, usage and a full movement log
- Total stock value in rupees
Your clients and rates in one place
Keep every hotel's contact person, phone, email and rate card together. The same details feed the gate pass and the PDF.
- Add or pause a hotel in seconds
- Set a rate for each linen item per hotel
Your data, your control
Your data stays in your own Google account
The app runs on a Google Sheet in your laundry's own Google account. Zappr doesn't keep your records on any server of ours. You decide who gets access, and you can take everything out whenever you like.
You own itEvery gate pass and report sits in a Google Sheet that belongs to you.
You choose who sees itAdd or remove people by Gmail address. Workers only ever see the gate pass.
No new server to trustIt works on Google's sign-in and storage, with no separate database to run.
Records that stand upSigned, numbered and time-stamped passes are easy to show a hotel when a count is questioned.
Take it with you
Why Zappr, in two pages
A short PDF you can read or forward to your partners.
See it on your own gate passes
Tell us about your laundry and the hotels you serve. We will set up the app with your name, logo and linen items.