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Inventory with days in stock
Make, model, variant, year, fuel, gearbox, km, colour, registration number, owners, insurance expiry, RC status and photos. Each car shows how many days it has been in stock.
Zappr / Our apps / Used Car Dealer App
For used car dealers & showrooms
Every car, every cost, every rupee of profit.
Track stock, documents, repairs, leads, sales and RTO transfers in one app. Your owner dashboard shows profit on each car, while your data entry staff only see simple forms.
DriveRight Motors is a demo showroom we made up to show the app. All names, cars, phone numbers and registration numbers on this page are sample data.
Key features
Built around how a used car showroom runs
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Purchases with documents checklist
Record the seller and what you paid, then tick off RC, insurance, PUC, NOC, Form 29 and Form 30 as Received, Pending or Not applicable.
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Refurbishment & expenses
Log every repair or cost against the car, with category, vendor and amount. Total refurb cost and total cost per car work themselves out.
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Leads & follow-ups
Customer, phone, car they want, source, budget and next follow-up date. On a phone, Call and WhatsApp buttons sit right next to each lead.
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Test drives
Date, time, car and customer, with a note that the licence was checked and how the drive went.
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Sales, token & balance
Buyer, sale price, payment mode, finance bank and loan, token or advance and other payments. The balance due is calculated for you. Recording a sale marks the car as Sold.
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RTO transfer tracking
See at a glance which sold cars are Not started, Documents collected, Submitted to RTO or Transferred, so no ownership transfer is forgotten.
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Owner dashboard
Cars in stock and their value, stock ageing, sold this month, revenue, gross profit per car, pending payments, pending RTO transfers, follow-ups due today and insurance expiring.
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Reports & CSV export
Profit per car, stock margin, expenses by category, pending payments and pending RTO transfers, with CSV download for your accountant.
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Desktop and mobile
The owner gets the full dashboard and tables on a computer. Staff get simple entry forms and quick search on their phone, with photo upload from the phone camera.
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Roles: Owner, Sales, Data Entry
Access is set by Gmail address. Data Entry staff can add cars and expenses but cannot see prices, profits, sales or reports. Sales staff cannot see what you paid or your profit.
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Works in any browser
Open a link and sign in with Gmail. There is nothing to install from an app store, and it runs on Google's own infrastructure.
Inside the app
Full control for the owner, simple forms for staff
Know which cars make money, and which are stuck
The owner dashboard shows stock count and value, how long each car has been sitting, this month's sales and the gross profit on every car sold. Older stock is flagged so you can cut the price or give it a push.
- Stock ageing in 0-30, 31-60, 61-90 and 90+ days
- Gross profit per car and in total
- Pending payments and RTO transfers on one screen
- Follow-ups due today and insurance expiring
Every car, with its full cost and profit
Open any car to see its details, what you paid, each repair or expense and the gross profit. The documents checklist sits on the same page.
- Purchase price, refurb cost, total cost and gross profit
- Every repair listed with vendor and amount
- RC, insurance, PUC, NOC and Form 29/30 status
Your whole showroom in one list
Search by registration, make or model and filter by status. Each car shows fuel, gearbox, km, days in stock, status, asking price, purchase price and refurb cost.
- In stock, Reserved and Sold status
- Days in stock coloured by age
- Export to CSV any time
Sales, balance and RTO transfer in one place
Record the sale price, payment mode, finance and token. The balance due is worked out by the app, and the RTO transfer status stays next to every sale until it is Transferred.
- Balance due calculated automatically
- Finance bank and loan amount recorded
- RTO status for each sold car
Data entry staff see forms, not prices
A data entry person gets only three screens on the phone: Add car, Expense and Search. They can type in what you paid, but they can never see it, and searching will not reveal a price either. Sales staff get leads, test drives and their own home page.
- Data Entry: add car, expense and search only
- No prices, profits, sales or reports for Data Entry
- Sales staff see leads and asking prices, not your cost
- Checked by the app on the server, not just hidden on screen
Your data, your control
Your data stays in your own Google account
The app runs on a Google Sheet in your showroom's own Google account. Zappr doesn't keep your records on any server of ours. You decide who gets in, and you can take everything out whenever you like.
You own itCars, purchases, sales and leads live in a Google Sheet that belongs to you.
You choose who sees whatOwner, Sales and Data Entry roles, added or removed by Gmail address.
Private mode availableAn optional secure mode keeps the Sheet itself private to the owner, so staff can only use the app.
Easy to exportDownload reports as CSV, or open the sheet to filter and print your own data.
See it with your own cars
Tell us how your showroom works. We will set up the app with your name, logo, car fields and staff roles.